Development Review Process

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The Department of Economic and Community Development is responsible for coordinating the Village’s development review process, including all commercial petitions before the Plan Commission, Zoning Board of Appeals, and Architectural Review Commission.

  • The Plan Commission (PC) reviews requests for planned developments, annexations, subdivisions, and rezonings.
  • The Zoning Board of Appeals (ZBA)  reviews requests for variations and special uses.
  • The Architectural Review Commission (ARC) reviews requests for non-single-family modifications to structures and sites.

The following 7 steps outline the development review process:

Step 1: Informal Meeting with Staff

The first step in the petition process is to meet with Village staff to discuss the proposal on a preliminary basis. At this time, staff will discuss the feasibility of the proposal and will identify the commission(s) that will need to review the petition. They will provide all necessary applications and thoroughly explain the development review process. Staff will also provide a tentative timeline for the overall review and approval process.

Step 2: Neighborhood Meeting

Prior to submitting a petition to the Plan Commission or Zoning Board of Appeals, applicants are strongly urged to meet with surrounding residents and property owners to discuss the proposal. At least 7 days prior to a scheduled neighborhood meeting, property owners and homeowners associations within 250 feet the subject property should be notified of the neighborhood meeting. Meeting rooms are available at the Village Hall. Any concerns should be discussed and, where possible, resolved at the neighborhood meeting.

Step 3: Filing of Petition

In order to move forward with the project, the petitioner must complete the petition packet, as discussed with staff, along with the required application fee, plans and supporting documents to the Economic and Community Development Department. For more detailed submittal information, contact the Department of Economic and Community Development at 847-304-3460.

Neighborhood MeetingsStep 4: Technical Review Phase

Approximately two weeks after receipt of the complete submittal, staff will comprehensively review the materials. Staff will send the petitioner a written summary of the technical review. Depending on staff’s comments and the complexity of the project, the petitioner may be required to submit additional information and/or revised plans before proceeding to the commission meeting. The technical review phase continues until all materials and plans have been submitted and satisfactorily reviewed by staff.

Step 5: Noticing Procedures

Upon completion of the technical review stage, staff will arrange for the necessary meetings before the commission(s). If a public hearing is required before the Plan Commission or Zoning Board of Appeals, staff will prepare a legal notice to be published in the newspaper 15-30 days before the hearing. At least 15 days before the hearing, it is the petitioner’s responsibility to send a letter and a copy of the public notice to all property owners within 250 feet, excluding rights-of-way, of the perimeter of the subject property by certified mail. At the hearing, the petitioner must provide the certified return receipts (green cards) from the certified letters and a signed and notarized Affidavit of Notice as proof of the notice. There are no pre-meeting noticing procedures for the petitions before the Architectural Review Commission.

Step 6: Commission Meeting(s)

The petitioner or a representative should attend the public meeting before the Plan Commission, Zoning Board of Appeals, or Architectural Review Commission. The petitioner will have an opportunity to present the proposal and to answer questions from the public. Staff will also be in attendance to provide a technical report to the commission. Each commission is an advisory body, which makes a recommendation to the Village Board regarding approval or denial of the petition.

Step 7: Board of Trustees Action

After a recommendation is made by the Plan Commission, Zoning Board of Appeals, or Architectural Review Commission, the petition is sent to the Village Board of Trustees for final consideration.